As cloud computing consultants, Prolocity is always looking for ways to enhance customer experience. One of the ways Prolocity accomplishes this is through the use of apps. Over the next several weeks, we will be highlighting apps Prolocity either uses internally or has implemented for actual customers
This week is focused on the Google Collaborative apps from the Google Apps for Work suite. There are 7 features of the Google Collaborative Apps Docs, Sheets, and Slides that advance collaboration. These innovative features provide key reasons why you should be using Docs, Sheets, and Slides instead of anything else.
1. Never Hit Save Again
If you have ever had your computer freeze, crash, or update in the middle of working on something, you will truly appreciate how Google Docs, Sheets, and Slides all automatically save while you work. Gone are the days where you have to periodically stop what you are doing and hit save. Google Docs, Sheets, and Slides save your work while you create and create a revision history. The revision history can be used to see old versions of the same document, sorted by date and who made the change. Additionally, you can rollback to any previous version if needed.
2. Anywhere, Anytime
In this day and age, we all live on our phones. The ability to download Google Docs, Sheets, and Slides to your phone allows you to take your work everywhere you go. Not only can you access, create, and edit files anywhere and on any device, but you can also share files on-the-go. This allows you to create and share ideas with anyone even if they’re on the other side of the planet.
3. Do More Together
Google Docs, Sheets, Slides reinvent the way files are shared by allowing multiple users to work on the same files at the same time. All changes are made in real-time and are automatically stored in Google Drive. This eliminates the need to send attachments to keep everyone on the same page as everyone has the latest version at their fingertips. Whether you want to allow others to collaborate with minimal or maximal permissions, Google has you covered. Users can be invited to edit, comment, or view any file with the click of a button.
4. Works with Microsoft Office (Word, Excel, & PowerPoint)
Users are often leery to change to Google Docs, Sheets, and Slides from Microsoft Office. They feel like they won’t be able to use or access previously created files. However, Google Docs, Sheets, and Slides allow easy conversion between Google and Microsoft Office. Google Docs can import and export numerous file types including PDF, HTML, and .csv, to name a few. The main advantage of converting to Google Docs, Sheets, and Slides is that Google files take up no storage. They remain as a web page using in the cloud unless downloaded as another file type.
One of the most beneficial features of Google Docs, Sheets, and Slides is its ability to add customization. With the add-ons tab, you can search and find additional functionality to enhance Docs, Sheets, and Slides. The add-ons tab lets you add, manage and remove add-ons based on your needs. This customization allows you to select additional tools you want or need at any time.
If you need to create a file quickly, the template feature of Google Docs, Sheets, and Slides allows you to do it with style. There are numerous pre-made documents, spreadsheets, and presentations available for customization. Templates save you time by removing the need to format and style files. With a wide selection of templates to choose from, you can now create faster and become more productive.
7. Edit Offline
Since Google Docs, Sheets and Slides are designed to be used online, you might wonder what would happen if you didn’t have access to the internet. The short answer is that Google Docs, Sheets, and Slides would not skip a beat. Google files can be made available for working offline. When working offline, any new files or changes made to existing files will be automatically updated when you get back online. This allows you to continue polishing your work without worrying about an internet connection.
Prolocity’s cloud consultants deliver strategy, design, implementation, training, and optimization services to ensure that businesses are getting the most out of the technology. Their solutions leverage the world’s #1 cloud platform, Salesforce, to deliver best-in-class solutions and accelerate success! Prolocity Cloud Solutions serves the Northern Kentucky/Greater Cincinnati area locally and also provides Salesforce implementation and Salesforce training services nationally through the use of cloud technology.